About Newsletter System For WHMCS
Newsletter System For WHMCS as name sugests is a tool that will allow you to send newsletters to your clients and contacts. No longer will you need to look for archaic tools as now you will have everything you need inside your system. So not only you do not need to leave your system to prepare new campaign but it even has some amazing tools that you will not find anywhere else. Our goal was to make this the best newsletter system available on the market.
Please remember that number of active campaigns and messages sent per month depends on the purchased package. Available packages are:
Bronze - 2 Active campaigns simultaneously, 25 000 messages per month
Silver - 5 Active campaigns simultaneously, 150 000 messages per month
Gold - Unlimited number of Active campaigns simultaneously, Unlimited number of messages per month
Below we will explain how to properly install and configure our Newsletter System For WHMCS starting from the basics.
- Download The module - To get the package, log in to your Client Area and Press "Download". You can also find your licence there. You will need it later during module activation.
- Upload the file to your main WHMCS directory and then extract it.
- Once Extracted you will need to activate the module in your WHMCS system. To do that simply log in as an administrator, then go to 'Setup' -> 'Addon Modules'. Once there you should see a list of available modules. If everything was installed correctly then you should see among them our 'Newsletter System' module.
- Now you need to activate and configure the module. First click 'Activate' Which will unlock 'Configure' button. In there you will need to input your licence that we have mentioned in first step and select administrator groups that will be able to use the module.
And that is all. You have just successfully installed and configured your Newsletter System For WHMCS. And it started working the moment licence was verified.
Configuration and management
Now since we have it activated and it is working nicely, it would be a good idea to know what other tools do you have at your disposal. To do that we will need to go to the management section in 'Addon' -> 'Newsletter System For'.
In this tab you can create new newsletters and manage existing ones. You can also see list of your newsletters, those are simply groups of emails that can be then used in your actions. You have following actions available for each of them:
Edit - Allows you to easily modify existing newsletter
Delete - Permanently removes the newsletter template from the list
Export - Allows you to export list of addressess from existing newsletter so that you can use them later on
Verify - This action allows you to verify two existing lists of emails to look for duplicates. Once such adressess are found you can easily remove them so you no longer need to check your lists manually
Send - Send is most important action as it activates the newsletter. This will open new configuration window where you will be able to input important newsletter details.
1.1. New Newsletter
When creating new newsletter you basically prepare list of emails. As such you only need to give it a tittle and import addresses. There are three ways to do so
Import From WHMCS Clients - This will import all email addresses from your system. You can choose to exclude inactive users
Import From TXT File - This option allows you to import emails from txt file. Keep one address per line for it to work fine
Raw Input - This option allows you to paste the adressess directly in the text field. Again one address per line. This option is especially usefull if you want to quickly add few new addresses to the list
1.2. Activating Newsletter
As mentioned before, all newsletters are simply lists of addresses. To send your newsletter you need to click "Send" and fill neccesary information:
Subject - Tittle in the email message
Messages Per Hour - How many messages per hour will be sent. This is important if you are runing multiple campaigns and
Message Type - You can use message template created in the system (Point 2 in knowledgebase) or raw HTML code
SMTP Account - This field lets you choose from which SMTP account the message will be sent
Weeek Days - In here you can specify at what days the messages will be sent
Return Email Address - Here you can specify a email address for replies
Please keep in mind that if you can not click "Send" button and it is transparent it means that you have reached your limit of active campaigns
In this section you can create your message templates. The best part is that we have implemented elegant and easy to use text editor called TinyMCE that will help you create your perfect message. In this section you can also manage existing templates. Available actions are:
Edit - This allows you to edit existing template with ease
Duplicate - This action creates exact copy of your template, but before saving gives you option to edit it. This is especially helpfull if you need to have multiple similar messages
Delete - Permamently removes template
This tab shows you your actual newsletters and their status. You have following tools at your disposal here:
Delete - Removes newsletter
Details - Shows detailed information about the action and statistics regarding the delivery
Preview Message - Allows you to see the message preview
Sending status - In here you can check status of each addres and see if the message was delivered
Arguabely most importantsection. This is where you will setup the module and all the important settings. Let us go through this section point by point:
Cron - This is the cron job that you will need to add. As mentioned in the description it is used to send emails and we recomend to run it at least once per hour
Work Hours - This is global setting for working hours of your newsletter system. Messages will be sent only in between specified time frames
Message Per Hour - Another global setting, this time for messages per hour. It is important to keep in mind that sending too many emails at once can land your IP on one of the spam lists. Usually we suggest to send no more than 200 messages per hour, otherwise despite your best intentions you could cause yourself trouble
Limits - This section shows limits of your package. If you find yourself needing higher limits you can always upgrade the package
Disabled Emails - This will open list of all disabled emails
SMTP Account - In here you can add new or edit existing SMTP accounts. Hourly limits apply to one account so if your hourly message limit is set to 200 and you have two SMTP accounts added that means you can send 400 messages per hour